Tips for Moving Offices
Whether your business is moving within Colorado, from Colorado, or to Colorado, follow these suggestions to make the transition between facilities as smooth as possible for you and your staff.
- Download our Commercial Planning Calendar
- First and foremost - print our “Planning Calendar for Your Corporate Relocation” PDF – this can truly be a guiding light.
- Make sure you have excellent communication with your phone service provider about all the important move milestones. Are they 100% committed to getting you up and running ASAP?
- Confirm that your IT department and/or Internet provider is completely prepared to make the transition seamless.
- All “critical” clients (those who are on your ‘A’ list, your current projects list, or on an Accounts Receivable list) as well as “critical” vendors should be informed about your move, before your move.
- Consider using your move as a special marketing opportunity with your clients and prospects. Send them a “we have moved (to better serve you)” postcard. These postcards can also be sent to inform your vendors.
- Depending on your facility you may even want to stage an “Open House” and invite business associates to come see your new location.
- All company stationary will need to have the new address printed.
- Encourage employees to discard unnecessary paperwork, trash, and unwanted supplies weeks before the move.
- Have employees pack and prepare to move their own personal property.
- Distinguish between active and inactive files. Separate them as clearly as possible. You’ll want the active files accessible the minute we move you in.
- Create separate boxes for files you’ll need immediate access to, and label them as such.
- Inspect all electronics and machinery for problems prior to the move (copiers, shredders, etc.)
- Back-up all computers two days before the move.
- Plan to have an “Office Warming” celebration for your staff a week after the move to help with the transition.
